SMT paver blocks

Client requirements:

The pavers and blocks client required a system that could ensure accurate invoice creation matching the exact weight of one lorry load of cement without rounding errors, while automatically aligning stock and weight with actual lorry measurements. They needed error-free accounting through proper linkage of invoices with lorry-wise transactions, supported by a simple single-page interface to speed up operations and reduce manual work. Additionally, the system had to provide clear visibility into cement movement, contractor wages, and vehicle expenses, enabling better financial control and decision-making.

Challenges:

1. Invoice Accuracy Issues
2. Sales and Purchase Invoices often failed to match the exact weight of a full lorry load of Items.
3. This resulted in frequent rounding errors and mismatched entries, affecting billing precision.
4. Stock & Weight Mismatch
5. A clear gap existed between the physical item load and the system-recorded quantities.
6. This mismatch caused confusion during both purchase and sales entries, making stock data unreliable.
7. Accounting Errors
8. Improper linkage between invoices and lorry-wise stock transactions led to inconsistencies.
9. Manual adjustments further increased the risk of errors in financial records.
10. Operational Inefficiency
11. Employees spent considerable time correcting invoice entries and reconciling records.
12. The billing process slowed down, with a higher probability of human error creeping in.
13. Poor Financial Visibility
14. Managers struggled to track cement movement on a lorry-by-lorry basis.
15. Reconciliation between purchases, sales, and related expenses lacked accuracy, weakening financial control.

Solutions:

1. Single-Page Integration

1. Created a Gate Pass Doctype to unify Sales Invoices,  Purchase Invoices, Customer details, Contrator details, Item details, vehicle details and  etc into a single  page.
2. Provides a single doctype to capture all key data points.

2. Automated Lorry Weight Capture

1. Automatically records the exact lorry weight as soon as the vehicle enters the ramp.
2. Eliminates discrepancies and ensures precise billing.

3. Contractor Details Section

1. Captures contractor information and calculates wages based on items lifted.
2. Reduces manual calculations and ensures fair wage management.

4. Item Field Verification

1. Enables a recheck of item details before confirming the entry.
2. Prevents mistakes in item coding and stock management.

5. Vehicle Expense Tracking

1. Captures actual transportation expenses for each lorry.
2. Provides better control over logistics and cost monitoring.

6. Error Reduction & Efficiency

1. Automates repetitive tasks, reducing manual intervention.
2. Ensures faster, more reliable invoice processing.